Actually, we do want your response to this post.
I recently led a workshop on writing email messages. After the session, one attendee (we’ll call her “Sue”) asked my thoughts on the use of NNTR (no need to reply) or NRN (no reply needed) at the end of an email. Sue attended another workshop recently where the presenter advised attendees to use NNTR and NRN to reduce the number of emails in their inbox. Sue also said her boss uses NRN and NNTR frequently in emails to office staff.
Sue finds the use of these initialisms rather rude and unsettling. To Sue, their use communicates that her boss does not think Sue or other employees have the sense to know when a response is necessary. In addition, Sue says she and her colleagues see the use of NNTR and NRN as the boss’s attempt to limit and control communication and evade employees’ questions. Sue noted several times when employees had questions regarding an email but were afraid to ask because they did not want to violate their boss’s directive to not respond.
In other words, the use of a simple initialism has created a culture of fear, intimidation, and uncertainty in her office.
Further, Sue says she and her colleagues see no harm in a polite “Thank you for the information” response to acknowledge a message. Wouldn’t a writer want to know that a message was received?
For my part, I agree with Sue. I also think the use of NNTR or NRN seems a bit lazy. Business professionals should write messages so clearly that the reader knows whether a response is needed.
What do you think about the use of NNTR or NRN? Are Sue and I out of touch and overly sensitive? Do I need to rethink my position on this? Should using NNTR and NRN be a standard practice? Are they ever appropriate? What should we advise our students?
We look forward to your thoughts.