Finally…It’s summer…For many of us, it’s time to slow down, take stock, and perhaps think ahead to the courses we will teach in the fall. If you teach standards for using numbers and are looking for a quick review for your next course, here you go.
The standards for number use in the table below are summarized from Rentz, K., and Lentz, P. (2014). Lesikar’s Business Communication: Connecting in a Digital World, New York: McGraw-Hill. If you use the table in your course materials, we’d be grateful if you’d cite our book accordingly. We hope you find this Number Use Worksheet helpful as well. If you have any creative activities or methods for teaching number use, please share them with us.
|Spell Out||Use a Numeral|
|The Rule of Nine: Numbers nine and below (except as noted in the “Use a Numeral Column”): I ordered six boxes of pens.||Numbers 10 and above: I ordered 12 boxes of pens.|
|A number at the beginning of a sentence: Twelve employees were promoted.||Numbers in a series that refer to related items, where one of the items is ten or greater: Last week 12 employees were promoted, 8 retired, and 3 left the company.|
|A day of the month that appears alone or precedes the month and is nine or less: I can meet on the eighth.||Days of the month when the month precedes the day or when the date precedes both the month and year: June 12, 2014, or 12 June 2014. (NOTE: You don’t need the “th” in these cases.)
A day of the month that appears alone or precedes the month and is ten or greater: I can meet on the 12th.
|Amounts of money when the unit of currency is also spelled out: I spent twenty dollars on my dinner.||Amounts of money when the unity of currency is represented by a symbol: I spent $20 on my dinner. (NOTE: When the dollar amount is a round number, you don’t need the “.00” after the amount.)|
|Indefinite numbers and amounts: About three thousand people live in this suburb; over a million people live in the entire metropolitan area.||Percentages: Sales increased 3 percent last quarter.|
|Units of measure: (1) My new desk is 5 feet long and 3 feet wide. (2) The package I shipped weighed 3 pounds.|
|Fractions that stand alone: Nearly one-half of our employees participate in the wellness program.||Mixed numbers: Our new office building is 5½ miles from our old building.|
|Legal documents use both the numeral and the word: The contract will expire in 60 (sixty) days.|
|Time can be expressed in either numerals or words as follows according to the rule of nine: 2:00, 2:30, 10 p.m., 10 o’clock, two o’clock. NOT: 2:00 o’clock|